Guideline for Enhancing Corporate Gatherings and Audio-Visual Facilities
Optimising Temporary AV Event Spaces for Ease and Efficiency
In the world of corporate events, the ability to create effective and efficient temporary AV-reinforced spaces is crucial. Here's how integrators can achieve this goal.
Modularity and Preparation
Integrators need to have the in-house ability or an outside partner capable of providing IT excellence for video streaming and remote viewer interactions. To make setup faster and more manageable, permanent PTZ camera installations can be beneficial in spaces used for corporate events. System designs for flexible spaces should incorporate temporary system configurations from their inception.
Smart Design Decisions
Intelligent design decisions should be made to create a scalable system. Understanding the type of events most commonly held and designing for what will actually be used is critical. Allowing the base system to be used in a standalone or operator-driven configuration can support greater overall use of the space.
Strategic Layouts
Temporary AV-reinforced event spaces can be optimally designed for easier setup and operation by using modular, pre-configured, and multifunctional AV equipment combined with well-planned stage and sound layouts. Designing stage placement and incorporating artificial sound breaks via temporary acoustic barriers or positioning vendor areas and tents can reduce sound bleed and improve overall sound quality.
Built-in Infrastructure
If using temporary multi-purpose halls or structures, choosing those with built-in supports and infrastructure for displays, lighting, and sound equipment facilitates faster and easier equipment installation and operation.
Optimising Visual Components
Selecting appropriate visual display technology, such as LED video walls that sit flush to the wall rather than projection requiring large throw distances or dedicated rear rooms, can optimise space and simplify setup.
Connectivity and Consultation
A strong IT infrastructure designed to have connectivity available in proper locations in and around production areas is essential for success. Having good conversations with stakeholders and identifying consultants who use the space is important for designing spaces that meet their needs.
Wireless Essentials
Spaces hosting temporary AV-reinforced events often require supplementation with video cameras, displays, projections screens, speakers, microphones, and lighting. Having an appropriate quantity of wireless channels available with options for handheld, lavaliere, or head-worn mics is essential.
Challenges and Solutions
Integrators face challenges when designing or retrofitting spaces not originally intended for video production, such as lighting, acoustics, sightlines, power, connectivity, infrastructure, accessibility, and more. However, advances in AV-over-IP protocols offer lower latency and higher-resolution compression, enabling a real melding of AV with broadcast.
In conclusion, adopting modular, networked AV systems combined with carefully planned spatial layout and appropriate infrastructure support optimises temporary AV event spaces for easier and faster setup and operation.
- To ensure successful temporary AV events, integrators should consider permanent PTZ camera installations for swift setup, as well as modular and multifunctional AV equipment for flexible spatial designs.
- Strategic decisions, such as the use of LED video walls, built-in infrastructure, and wireless essentials, can optimize space utilization and simplify setup processes in temporary AV-reinforced event spaces.
